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To Enter SLAC You Must Have ID and Your Safety Training Must Be Current.
Review preparation, arrival and check-in information. Plan to arrive at SSRL between 8:00 a.m. - 3:00 p.m., Monday through Friday, except Holidays. A knowledgeable person from your group should be available for consultation by the SSRL staff readying the beam line for your group the morning you are scheduled to begin. Potential safety hazards must be disclosed in advance, and an Experiment Safety Checklist (SCL) must be completed by the Operations staff before user experiments can begin.
User Badges/Safety Guidelines/Safety Orientation
All onsite users must complete web-based SLAC safety training in order to obtain a SLAC ID and proximity access from Security. Users must read the Access Guidelines and sign the Access Agreement annually. Safety talks for new users are given 2 pm (except weekends, holidays and AP days).
SSRL users are generally not issued dosimeters unless they may work in a Radiologically Controlled Area or handles radiactive sample materials at SSRL. Discuss and disclose these issues with the SSRl Safety Officer and, if needed, obtain a dosimeter from SLAC Security or URA. Return dosimeters before departing from SLAC,
Search reset (SR) keys must remain on the premises at all times. Contact the SSRL Duty Operator (DO)/Floor Coordinator for questions or assistance with SR keys, beam line or hutch operation.
Other ES&H Concerns
All equipment that is brought to SSRL must meet accepted standards for good laboratory and electrical practices.
Any hazardous waste, including solvent wipes, must be disposed of properly, i.e., not in the regular trash receptacles and not mixed inappropriately. There are disposal containers available on the experimental floor. For procedures for disposing of hazardous waste through SSRL see the section on Leaving SSRL.
Please list your local telephone numbers on the white board at your beamline so you can be contacted if questions arise or in case of an emergency.
Check the SPEAR operating and beam line schedules for information on beam time as well as dates when SSRL will be DOWN for Maintenance, Accelerator Physics or Holidays so that you can plan your visits accordingly:
Although beam time officially turns over to the next user at 3 pm, a knowledgeable user should arrive by 8 am to assist staff if questions arise about the user's experiment configuration preferences. Beam lines are usually available much earlier in the day so the experiment team is advised to arrive early (~10 am-2 pm) on their first day of beam time. Contact the designated beam line engineer/scientist at least one week prior to your experiment to discuss your beam line configuration needs and confirm your start time. First time users should arrive a day to complete safety training and hutch authorization. Unless other arrangements have been made with your beam line contact, plan to complete experiments, clear and clean up the beam line by 7 am on your last day when set up for the next user group will begin (beam time ends at 6 am on designated MA/AP days).
Although beam time officially turns over to the next user at 3 pm, a knowledgeable user should arrive by 9 am to assist staff if questions arise about the user's experiment. Beam lines are usually available much earlier in the day so the experiment team is advised to arrive early (~10 am-2 pm) on their first day of beam time. Contact the designated beam line engineer/scientist at least one week prior to your experiment to discuss your beam line configuration needs and confirm your start time. First time users should arrive a day to complete safety training.Unless other arrangements have been made with your beam line contact, plan to complete experiments, clear and clean up the beam line by 7 am on your last day when set up for the next user group will begin (beam time ends at 6 am on designated MA/AP days).
Macromolecular Crystallography Lines
Beamline 7-1, 9-1, 9-2, 11-1, 12-2, and 14-1 users will go online at 3 pm and come offline at 11 am.
Changes to the Experimental Schedule
Contact the User Research Administration Office as early as possible if changes to the experiment schedule are needed (C. Knotts for X-ray and VUV and L. Dunn for Macromolecular Crystallography).
The Experiment Safety Checklist (SCL) will be extended after the User Administration staff have updated the beam line schedule and informed the Operations group of the schedule change.
Program Manager Rounds
On weekdays, at approximately 3:00 PM, the Beam Line Program Manager and the Duty Operator tour the floor, stopping at beam lines to interact with users, answer questions, provide assistance, and obtain user feedback.
Accelerator Physics (AP)
48 hours of accelerator physics are scheduled every other Monday-Wednesday (6:00 AM through 6:00 AM). At times the AP program may have parasitic beam which may be available. Contact the Beam Line Program Manager for more information. Decisions about use of usable beam needs to be coordinated with AP, URA, beam line staff, scheduled changeovers, equipment availability, etc.
Disposal of Hazardous Waste
Hazardous waste which needs to be removed from the site is handled by SLAC. SLAC personnel must be contacted through SSRL staff. If you have waste to be removed from one of the SMB Sample Preparation Laboratories please fill out the appropriate form in the lab and then contact Serena George (ext. 4674). If you have hazardous waste to be removed from other parts of the lab contact Cynthia Patty (ext. 3925) or Matt Padilla (ext. 3861) to get the appropriate forms. It is important that Cynthia or Matt speak with you in person regarding the waste before you leave the site.
To arrange to have your equipment returned to your home institution please see Milo Lewis in the SSRL stockroom three days before the shipment is scheduled to leave. We have had problems returning equipment in cases where insufficient information was provided to SLAC Shipping. Return requests which are not filled out properly will not be shipped until the correct information is provided by you. Matt Padilla must be contacted before packing hazardous materials. Shipping forms are available from the stockroom clerk or from Michelle Steger.
Feedback from your experience is extremely important to us and helps us continue to improve user support as well as to meet our mission requirements for assessment and reporting.After completing each scheduled experiment, submit an End of Run Survey.
Returning Borrowed Equipment
All equipment borrowed from SSRL must be returned (equipment which is not returned will be billed to your user financial account).
Publications Based on Work at SSRL
Publications are an important metric of productivity, and we need your help to keep up-to-date publication listings for all peer-reviewed journal papers, book chapters, conference proceedings and theses based on work conducted here - this allows us to demonstrate the scientific achievements and productivity of this user facility. After data have been collected, analyzed and prepared for publication, inform us and acknowledge us and our funding agencies in each publication using the formats posted on the our website.
Please contact us before exciting results are about to be published so that we can work with you, your institution and the SLAC Office of Communication to track publications related to the user facility, to develop science highlights and to communicate the latests research findings to a broader audience. User science highlights as well as other news and announcements are featured on our website and in our electronic newsletter.
Referencing SSRL and Funding Sources
All publications related to work fully or partially undertaken at SSRL must include an acknowledgement statement. Please use the following acknowledgements as appropriate.
- Macromolecular crystallography, x-ray absorption spectroscopy (biochemistry, bioinorganic, biomedical, and biology) and biological small-angle x-ray scattering users should use:
Use of the Stanford Synchrotron Radiation Lightsource, SLAC National Accelerator Laboratory, is supported by the U.S. Department of Energy, Office of Science, Office of Basic Energy Sciences under Contract No. DE-AC02-76SF00515. The SSRL Structural Molecular Biology Program is supported by the DOE Office of Biological and Environmental Research, and by the National Institutes of Health, National Institute of General Medical Sciences (including P41GM103393) . The contents of this publication are solely the responsibility of the authors and do not necessarily represent the official views of NIGMS or NIH.
- All other users should use:
Use of the Stanford Synchrotron Radiation Lightsource, SLAC National Accelerator Laboratory, is supported by the U.S. Department of Energy, Office of Science, Office of Basic Energy Sciences under Contract No. DE-AC02-76SF00515.