User Agreements

Institutional Agreements Required to Access DOE National User Facilities

A User Agreement MUST be executed by the appropriate officer(s) at the user's institution BEFORE users can access our user facilities or participate in any experiments at SLAC. A single User Agreement covers all experimenters from that institution, so the signing official must have the authority to complete the user agreement on behalf of their scientists. The institution official is often the Dean, President, Director of Research, Development, Contracts, Grants, Sponsored Programs, or Technology Transfer.

In recognition of the nation's expanding need to engage businesses and universities in the areas of commercial and basic science research, the U.S. Department of Energy (DOE) has developed two special types of agreements for use at all DOE National Laboratories with designated user facilities: for Non-Proprietary Research and for Proprietary Research

Non-Proprietary User Agreement (PDF)
(General User Agreement; no cost for general users)
Proprietary User Agreement (PDF)
(For Confidential or Proprietary Research; also requires advance payment. Review conditions and requirements)
Written Consent to Renew NPU (PDF)
(To extend an existing agreement before it expires, please have your institution official complete the Written Consent to Renew Non-Proprietary User Agreement and forward this to Brittany Lemesh. Otherwise, a new agreement will need to be executed between the user institution and Stanford University.)


IMPORTANT NOTE:  Please review the general comments about frequently asked questions.  We have very limited flexibility to modify the DOE templates. Any changes must be approved by Stanford/SLAC legal counsel and the DOE which will likely delay user access to the user facility. In instances where DOE Contracting Officer approval for substantive changes cannot be obtained, Work for Others (WFOs) and Cooperative Research and Development Agreements (CRADAs) may be alternatives.

Before any scheduled beam time, enter the institution name in the agreement, have the authorized institution official sign, and return the completed agreement by email or mail to:

Brittany Lemesh
VUE Center Coordinator
SLAC National Accelerator Laboratory
2575 Sand Hill Road, MS 76
Menlo Park, CA 94025
or           Cathy Knotts
Manager, SSRL User Services
SLAC National Accelerator Laboratory
2575 Sand Hill Road, MS 69
Menlo Park, CA 94025

If a User Agreement is not executed in advance, scientists will not be able to visit or participate in user experiments at SSRL. Check the list below to confirm if a current User Agreement exists with your institution, or contact URA at 650-926-3191/2087.

User Agreements Have Been Executed With These User Institutions:

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